6 Ways to Make your Time More Productive at Work

Multi-tasking is handy for simple or uncomplicated tasks, but time management is the key concept when it comes to increasing productivity. You’ll be amazed at how much time you can save.

  • 1. When you arrive at the office, turn on your computer before you take off your jacket or coat. And while you’re entering your password or other security code, listen to the messages on your voicemail.
  • 2. When it comes to work, focus on doing one thing at a time and doing it well, to avoid a fractured thinking pattern, which is neither time-efficient nor productive. Multi-tasking is only for robot-type tasks.
  • 3. Check your email at set times. Constantly checking incoming email interrupts your work flow, resulting in a productivity slump. Close your email application and schedule times for opening it to check messages. Open, file or delete and print messages at those set times. (See also ‘Effective management of email’, on page 199.)
  • 4. Use technology to help manage tasks on your to-do list, but don’t get bogged down by it. Microsoft Outlook’s Task Tracker desktop software allows you to keep track of tasks within a project and the people you’ve delegated tasks to, so that you can keep track of team projects or juggle a number of tasks within one project.
  • 5. Don’t plan to do more than is possible in a single day. Make your timetable work efficiently by noting the time meetings start and end, then try to stick to those times as much as possible.
  • 6. Allow for unexpected tasks to crop up in your timetable, just as you would allow for variation in a budget.

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